A Simple Public License Record (Example)

Here's what a straightforward image license record looks like. No legal jargon. Just the facts.

What Makes This Work

This license record is effective because it's:

• Clear — Anyone can read it and understand what's allowed
• Specific — No ambiguity about terms or scope
• Complete — All relevant details are included
• Readable — Written in plain language, not legalese

Key Elements Explained

Permitted Use

This section spells out exactly what the client can do with the images. It's specific enough to be clear, but not so restrictive that it's impractical.

Duration

The license has a clear end date. After January 15, 2028, the client would need to renew or stop using the images.

Territory

Usage is limited to the United States. If the client wanted to use the images internationally, they'd need a different license.

Exclusivity

This is non-exclusive, meaning the photographer can license the same images to other clients. If Acme wanted exclusive rights, that would cost more.

Restrictions

These clarify what's not allowed. The client can't resell the images or use them in paid ads without upgrading the license.

Why Document It This Way

A license record like this serves both parties. The photographer has a clear record of what they authorized. The client has proof of what they're allowed to do.

If there's ever a question—"Can we use this in a magazine ad?" or "Can we use this after 2028?"—the answer is right here. No guessing. No disputes.

Variations

Not every license needs to look exactly like this. Some might be simpler (personal use only). Some might be more complex (multi-year, multi-territory, exclusive rights).

The key is that the terms are documented clearly, in writing, in a way both parties can reference.

The Bottom Line

A good license record doesn't need to be complicated. It just needs to be clear, complete, and readable.

When both parties can look at the same document and understand the terms, that's when licensing works.